Adult day care software that follows the whole day.
Adult Day Genie connects attendance, member records, care plans, forms, activities, meals, authorized family updates, reports, and Medicaid billing in one clear workflow for adult day care and adult daycare centers.
One connected record
Illustrative day flow
Arrival
Face confirmed or manual check-in
During the day
Care, activities, meals, and notes
Pickup
Authorized family update sent
End of day
Record ready for export or claim
Corrections add to history. Nothing is quietly rewritten.
How does attendance stay accurate without slowing the front desk?
Staff tap a member and, with consent, the camera confirms the face. Manual check-in is always available, so declining face verification never blocks service.
- See arrivals, departures, and expected members in one daily view.
- Keep every attendance entry time-stamped on an append-only record.
- Append corrections to history instead of quietly rewriting what happened.
- Export documentation when a payer, plan, or reviewer asks.
Illustrative product view
Checked in
22 / 24
Today’s roll call
- MJPresent
Margaret J.
In · 8:42a
- STPresent
Samuel T.
In · 8:55a
- ALPending
Anna L.
Not arrived
- RKPresent
Robert K.
In · 9:01a
Where do member details, care plans, and daily notes live?
The member record brings enrollment details, schedules, authorizations, care plans, forms, and day-of-service notes together for the team running the program.
- Keep current member and insurance details in one place.
- Complete care plans, forms, and service notes during the day.
- Give staff a clear next action without exposing every setting.
- Connect daily documentation to the attendance record behind it.
Illustrative product view
Active goals
Mobility · 2× daily walks
PT notes synced · due review Fri
Nutrition · hydrate 48 oz
Intervention: offer cup every 2h
Progress note
Participated in morning exercise; mood bright. No concerns.
RN Davis · 10:30 AM
Can staff coordinate activities and meals from the same screen?
Yes. The run-of-day view keeps activities, meals, dietary flags, participation, and intake notes close to the people who need them on the floor.
- Plan groups, activities, and special events in the daily calendar.
- Keep meal details and dietary needs visible to authorized staff.
- Record participation without opening a separate activities tool.
- Follow the program from check-in through pickup in one workflow.
Illustrative product view
Meals today
Lunch · 24 served
Schedule
- 9:00aGroup
Morning stretch · Great room
- 10:30aActivity
Art studio · Watercolors
- 12:00pMeal
Lunch service · Hot entree
- 2:00pGroup
Bingo & social
How are medications documented during the day?
Each member record carries a medication list and a dose-by-dose administration log. Staff record each dose as it is given, and refusals or missed doses are logged with the reason.
- Medication, dose, route, schedule, and prescriber per member.
- Administration entries with time and staff, append-only.
- Refused, held, and missed doses recorded with reasons.
- MAR reports and exports by member and date range.
Illustrative product view
Active goals
Mobility · 2× daily walks
PT notes synced · due review Fri
Nutrition · hydrate 48 oz
Intervention: offer cup every 2h
Progress note
Participated in morning exercise; mood bright. No concerns.
RN Davis · 10:30 AM
How do authorized families get useful updates?
Staff can share a day summary and relevant updates from the member record, keeping communication connected to the center rather than scattered across personal texts and calls.
- Send updates to an authorized family contact.
- Keep family communication alongside the member record.
- Share the day without rebuilding it from memory at pickup.
- Limit access to the people approved to receive information.
Illustrative product view
Today’s update
Art class — watercolor landscapes. Great focus today!
Posted 2:15 PM · Staff
Messages
Will Dad need lunch packed tomorrow?
Yes — we’ll have his usual ready. Thanks!
How does Medicaid billing connect to the day of service?
The billing add-on generates self-serve 837P claims from the attendance record, so the claim and the documented day begin from the same source.
- Generate 837P claims from connected attendance data.
- Keep the day of service and required documentation together.
- Pay a published 1% per claim (of the claim’s billed amount) with the Daycare plan.
- Keep pricing published and predictable — no quotes, no minimums.
Illustrative product view
What can the center produce when records are requested?
Adult Day Genie keeps attendance and daily documentation connected, then makes that record available for operational reports and exports. The software produces the record; the reviewer makes the decision.
- Export attendance documentation without reconstructing the day.
- Keep corrections visible in the permanent history.
- Use EVV-grade attendance verification built for the building.
- Work under a HIPAA Business Associate Agreement with every center.
Illustrative product view
Survey packet
Ready to export
Audit trail
12 mo retained