Face or manual check-in
With documented consent, staff can confirm a face at arrival. Manual check-in remains available for every participant, every day.
Florida adult day software built around the daily record.
Florida requires adult day care centers to keep records that fully disclose the extent of services provided — and the same agency that surveys the center runs Medicaid. Adult Day Genie captures face or manual check-in on an append-only history and prepares participant-by-day exports for AHCA and LTC plans.
The software organizes records; AHCA and your LTC plans determine compliance.
One agency
Surveys the center and runs Medicaid
Why does the daily record carry extra weight in Florida?
Since 2019, adult day care regulation has lived at AHCA — the same agency that administers Florida Medicaid. The reviewer who surveys your records and the payer behind your SMMC LTC participants sit under one roof, so a record that fully discloses the extent of services answers both at once.
AHCA’s adult day care center pagesWhat records does a Florida center answer for?
The table summarizes the parts of the Florida rules and payment landscape most relevant to daily operations. The statute, rule text, and your contracts control; verify before relying on it.
| Area | What it means day to day |
|---|---|
| Center records | Florida’s adult day care rules require complete and accurate social, medical, and fiscal records that fully disclose the extent of services provided, kept ready for AHCA review. |
| Program documentation | Activities and services must be available during most of the center’s operating hours and documented — the daily record is what shows the program actually ran. |
| Licensure | AHCA licenses adult day care centers under Chapter 429, Part III, Florida Statutes and Rule 59A-16, with license renewal every two years and survey visits in between. |
| Payment side | Medicaid participants largely arrive through Statewide Medicaid Managed Care Long-Term Care plans, which cover adult day health care under their contracts. Each billed day needs attendance documentation the plan can review. |
How can software support the Florida record workflow?
The useful role of software is practical: make daily capture easy enough that it actually happens, preserve what happened, and organize records for a request.
Append-only history
Arrival, departure, and correction events stay time-stamped. Corrections add to the record instead of rewriting yesterday.
Participant-by-day exports
Prepare attendance records in CSV or PDF when AHCA, an LTC plan, or an auditor asks for them.
The compliance boundary stays clear.
Adult Day Genie creates and organizes records; it is not a cross-setting clinical EHR. Your center remains responsible for its program documentation, and AHCA and your LTC plans decide whether the evidence meets current requirements.
Florida adult day questions
Direct answers based on public AHCA materials and the rule text.
Regulatory details change. Verify current requirements with AHCA and each LTC plan contract.
Who licenses adult day care centers in Florida?
The Agency for Health Care Administration. Centers are licensed under Chapter 429, Part III, Florida Statutes, with the detailed operating rules in Rule Chapter 59A-16 of the Florida Administrative Code, and licenses renew every two years.
Didn’t the Department of Elder Affairs regulate adult day care?
It used to. Florida moved adult day care regulation to AHCA in 2019, and the old 58A-6 rules were carried into AHCA’s Rule Chapter 59A-16. That matters operationally: the agency that surveys your center is also the agency that administers Florida Medicaid.
What records must a Florida adult day care center keep?
The rules require complete and accurate social, medical, and fiscal records that fully disclose the extent of services provided, maintained and ready for AHCA’s immediate review, plus documentation of program activities and services. Attendance records with arrival and departure times are the backbone that ties those records to each day of service.
How does Medicaid pay for adult day services in Florida?
Mostly through the Statewide Medicaid Managed Care Long-Term Care program, where LTC plans authorize and pay for adult day health care under their provider contracts. Billing specifics live in each plan contract; every billed day needs attendance documentation behind it.
Does EVV apply to Florida adult day care centers?
Federal EVV covers Medicaid personal care and home health services requiring an in-home visit, not center-based day programs. Adult Day Genie provides EVV-grade attendance verification for the building without claiming a mandate that does not apply.
Does Adult Day Genie guarantee compliance with 59A-16?
No. Adult Day Genie helps a center capture and export attendance documentation, but AHCA and your LTC plan contracts determine compliance. Use the current statute and rule text and your contracts as the source of requirements.
See a survey-ready attendance workflow in 15 minutes.
Walk through consent-aware face check-in, manual fallback, correction history, and participant-by-day exports.
Related: ADHC software overview, attendance tracking guide, federal EVV explainer, and software cost guide. Also see the attendance product, and the directory of adult day centers in the state.